Finance & bookkeeping

Meet Cole,
your Bookkeeper.

He closes the books every month, chases the invoices, and keeps your runway number current without a spreadsheet. Nothing gets paid without your OK.

Hire Cole See what he does

Cole

Teammate · Finance

Name

Role

Instructions

Close the books by the 2nd. Match every Stripe payout and card charge to Xero. Chase overdue invoices politely. Never pay anything over $500 without my OK.

Skills

Month closeInvoicesRunway+ add

The month closes itself.

Stripe payouts, the Brex card, the bank. Cole matches all of it to Xero and closes the month on the 2nd. The three charges he can’t place, he asks you about instead of guessing.

September

Stripe payouts matched31 payouts → 31 bank lines

Card charges categorised112 on the Brex card, 3 asked you

Bank reconciledOff by $0.00

September closed in XeroP&L and balance sheet ready

Closed on the 2nd. Three card charges he couldn’t place are in your Inbox, not in the wrong column.

Overdue invoices get chased, politely.

At 30 days a friendly nudge, at 60 a firmer one, both from your inbox in your words. At 90 he stops and hands it to you, with the history, because that one needs a person.

Unpaid · $12,130 across 5 invoicesYour rule: 90 days comes to me

30d60d90d

Summit Care$2,400

Greenline Foods$1,150

Kestrel Logistics$3,200

Northgate Dental$4,600

Riverbend Clinics$780

Three polite reminders went out from your inbox. Northgate is 96 days and $4,600, so that one’s a phone call, and it’s yours.

You always know your runway.

Not a spreadsheet you update when you remember. A number Cole keeps current from the bank, Stripe and payroll, and re-runs the day anything changes, with what would move it.

Cash today $412k · burn $29.5k a month0 monthsof runway

OctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMar

Cash runs out next November at this burn. The ops hire you’re planning moves that to August. He’ll re-run it the day anything changes.

Nothing gets paid without you.

Under $500 he pays and logs it. Over $500 the bill waits with a line on why it’s that size, and pays only when you tap. The receipt lands in Xero, categorised, before you’ve closed the tab.

Bill · due Friday

Amazon Web Services

September usage · invoice 4471-09

$3,120

Over your $500 limit

Cole Up 11% on August, in line with the new customers. Same account as last month.

Receipt

Paid toAmazon Web Services

Amount$3,120.44

FromBusiness checking · ····4471

CategoryInfrastructure · Xero

Approved bySam · 9:14 am

Anything odd gets flagged, not buried.

A charge he doesn’t recognise never gets filed somewhere plausible. It gets a question in your Inbox with the vendor, the time and the amount, and one tap either way.

Brex card · this week6 charges

FigmaMon 9:02$30.00Software

Google WorkspaceMon 9:04$216.00Software

Delta Air LinesTue 14:31$418.20Travel

NORDVANE SOLUTIONS LTDWed 02:14$4,800.00?

LinearWed 9:00$96.00Software

UberThu 19:48$24.10Travel

$4,800 to a vendor you’ve never paid, at 2am. Yours?

Your investors get the numbers before they ask.

On the 3rd of every month, the numbers from the close become a short update in your voice: what grew, what it cost, what you need. You read it once and send it, or don’t.

MRR

$0.0k

+9% on August

Net burn

$0.0k

flat

Runway

0 mo

at this burn

September update · draftWaiting for you

September: MRR $48.2k, up 9% on August. Net burn flat at $29.5k, which puts runway at 14 months.

Growth came from 6 new Team-plan customers, two of them from the win-back Maya ran in July. Churn was 1.1%.

Ask: intros to a Head of Ops. We're hiring one in Q4 and it's the hire that changes the runway number.

Nothing goes to investors without you.

Ready when you are

Add Cole to your team.

Start free

7 days free. No card.

Meet Cole,your Bookkeeper.